Released 16 November 2022
Request:
Under the provisions of the Freedom of Information Act 2000, I am writing to request the following information. This information relates to the NHS England Emergency Preparedness, Resilience and Response Framework in general and section 12, “Incident response”, subsection 7, “Staff welfare”, and subsection 8, “On-call staff”, in particular.
This information should be readily available as part of the NHS EPRR annual assurance process.
Staff contact list
- Any record of the existence of a current contact list of all hospital personnel which is available and is accessible to hospital administrators and staff of any Incident Coordination Centre. (Can be answered yes / no.)
- The date(s) of the most recent update(s) of such a contact list. (Can be answered with a date or dates.)
Mobilization and recruitment of personnel during an emergency or disaster
3. Any record of the existence of procedure(s) for the mobilization of existing on-duty and off-duty staff to meet surge capacity needs of clinical and support services in response to emergencies or disasters. (Can be answered yes / no.)
4. Any record of the existence of procedure(s) for recruitment and training of extra personnel and volunteers to meet surge capacity needs of clinical and support services in response to emergencies or disasters. (Can be answered yes / no.)
5. Any record of the existence of emergency rosters of staff who can be mobilised to meet surge capacity needs of clinical and support services in response to emergencies or disasters. (Can be answered yes / no.)
Duties assigned to personnel for emergency or disaster response and recovery
6. Any record of whether all key personnel in any hospital incident management system for command, control and coordination in an emergency or disaster response have received training in incident management. (Can be answered yes / no.)
7. If such training is received then any record of whether training or an exercise has been conducted for all such key personnel at least annually. (Can be answered yes / no.)
Well-being of hospital personnel during an emergency or disaster
8. Any record of the existence of designated spaces and available measures for hospital personnel to rest, sleep, eat, drink, observe faith-based practices and meet personal needs during an emergency. (Can be answered yes / no.)
9. Any record of for how long these measures can be sustained. (Can be answered in hours or days.) The measures referred to in question 9 are those described in question 8 regarding the existence of designated spaces and available measures for hospital personnel to rest, sleep, eat, drink, observe faith-based practices and meet personal needs during an emergency
Information disclosed:
- Yes, an on-call manager and director contact list is accessible to all in the on-call rota; the document is updated regularly with each rota update. Other teams are contacted via their line managers for their service and division.
- The on-call rota was updated on the 27th October 2022; ward/service contact lists are all held locally.
- Yes; on-call rota for on-call managers and directors and doctors for staff on-call. Off duty staff would be called by their line managers as per their local procedures.
- Yes, though pre-covid (legacy Trust).
- No, there is a process in place to contact staff, but not specific rosters in the context of your request.
- Yes, training offered to all on-call staff.
- Yes, training offered to all on-call staff and as per EPRR assurance training records are maintained.
- Yes, all staff should have access to staff rooms, food, rest areas and faith-based spaces open 24/7 with support from chaplaincy teams. There are no sleeping areas onsite, but we have access to local hotels and accommodation officers that can support such requirements if necessary.
- No, the Trust does not hold a formal record of how long in hours or days the measures mentioned in response to question 8 can be sustained.